Open to the public, San Francisco, 12:00 PM Pacific Time, June 1, 2002
Please email board@onlinepolicy.org for specific location if you wish to attend.
Board Meeting Action Item Summary
New action items followed by action items from prior meetings.
Action Item: Will to change financial reporting so that
OPG, QueerNet, and General (Undesignated) classes are
combined into one and that reporting can be done on
Internet Services versus Research expenses.
Action Item: Will to prepare next fiscal year budget with
assistance from Board (added after Board meeting).
Action Item: Roger and David W. to obtain donor email addresses
as discussed.
Action Item: Roger and Will to meet to brainstorm on major donor strategy.
Action Item: Will to investigate recurring donation capability.
Action Item: Biella to check with volunteer Ronak if he will do phpbb evaluation.
Action Item: Roger to create dev.onlinepolicy.net virtual machine so we can use it as a staging area.
Action Item: Roger to check out copy of Majordomo2 onto dev.onlinepolicy.net
Action Item: Roger to add central script repository on
webs.onlinepolicy.net
Action Item: Roger to figure out what needs to be backed up
for OPG/QueerNet and report that to Ilya.
Action Item: David W. to task Ilya with coming up with a
plan to manage network backups that takes network load management into account.
Action Item: Will to put radio button on client forms to indicate
if OK to list them as a client of OPG/QueerNet.
Action Item: Will to add item in Terms of Service and put
notification on form that you will be added to email list
for "administrators" if you request services.
Action Item: David W. to check with CCCP clients if OK
to list them as client of OPG/CCCP.
Action Item: Will to get graphic intern to do QueerNet and CCCP logos
plus QueerNet and CCCP inserts for the brochure, as well as office signs once logos are done.
Action Item: David W. to email Will with information on who at CCCP will review logo, brochure insert, and sign.
Action Item: Will to check on switching OPG phone number to Center office number if voicemail works and can be accessed from outside the office.
Action Item: Will to email PDF of brochure to Roger.
Action Item: Will to experiment with brochure design to
move name of organization down and increase size of
motto while decreasing size of contact info block.
Action Item: Will to investigate T-shirt designs.
Action Item: Roger to ask Bill about sales mechanism for OPG T-shirts.
Action Item: Roger and Will to do test market email to list-owners about T-shirts and stickers.
Action Item: Roger to set up email list of website-owners.
Action Item: Biella to attend a BAIDO meeting.
Action Item: Biella and Will to schmooze about OPG at Ruckus Tech Tool Camp.
Action Item: David to provide a photo and bio for use on the
OPG website.
Action Item: Roger, Will, and Graham (by phone?) to attend Terms of Service meeting at 7:00pm on Monday, March 11. [Update: meeting never happened but draft policy on website.]
Action Item: David W., Biella, and Will to attend meeting to plan LAN Party event over dinner at 8:00pm on Monday, March 18. [Update: meeting happened at a different time.]
Action Item: Biella and Will to meet about which projects
to push for the interns at 4:00pm on Tuesday, March 5, then schedule interviews. [Done]
Action Item: Will to check on Josh's contribution to CCCP. [Done]
Action Item: Will to add forms.shtml page to site. [Done]
Action Item: Will to get Acrobat so he can print
out receipts to PDF files and email them. [Done]
Action Item: Roger to draft fundraising appeal targeted
at QueerNet community. [Done]
Action Item: Roger to let forum email list know about
Majordomo2 API. [Update: Will do it soon]
Action Item: CCCP R&D Director to create
failover strategy and implement it. [Update: Discussed by Ilya Hickinson but not yet implemented.]
Action Item: Roger to set up OPG email address for Biella after
Biella emails forwarding email address to him. [Done]
Action Item: Biella to attend GraceNet meeting to
recruit women interns and volunteers for OPG. [Done]
Action Item: David W. to follow up with Paul about sending out an OPG fundraising appeal to the Flock list and other lists he may suggest. [Update: Will to send shorter appeal to Paul]
Action Item: Biella to follow up with Praveen if there are lists where he may be able to send out a fundraising appeal. [Update: Biella to check with Praveen.]
Action Item: Roger to investigate Verio move and let Will
know how to gain secure access to physical site if OPG
continues colocating there. [Update: Now at Verio, Roger to check on getting another set of keys for cage and Roger to send will address for handprint enrollment and Will to go for handprint enrollment.]
Action Item: Roger to investigate Verio move and let David W.
know about conditions of physical site if OPG
continues colocating there so that CCCP can possibly
locate additional equipment there. [Update: OPG is in a 14U at Verio, two of which is rack-mountable by OPG and old crappy towers take up the rest, so need to get rid of old crappy towers, so about 8U available on 10mbps share with 786K cap plus high charges above that. Brief discussion on potential move and shared use colo in San Francisco, as well as cost, physical security, and power issues.]
Action Item: Roger to set up secondary domains for all OPG registered domains which is a simple
solution that would list EveryDNS domains as the authoritative
name servers of the
OPG domains as needed instead of having queernet domain names
listed. [Update: Roger will try IP aliases for name servers in the onlinepolicy.net domain to see if it is a workable alternative to EveryDNS.]
Action Item: Roger to work with volunteer David Scott to develop
easy-to-use front-end interfaces for OPG/QueerNet email list administration. [Update: still thinking about how to improve interface.]
Action Item: Roger to write alert explaining why people should leave Yahoo and Topica based on list-owner postings, while warning that we have user interface concerns
about having lots of potential clients move over to OPG/QueerNet
if they expect a fully developed online community forum capability
at this time. [Not done.]
Action Item: Roger to write alert explaining AOL's hidden blocking of email from OPG/QN. [Not done.]
Board Meeting Agenda
1. Welcome
2. Approve Agenda
3. Board Responsibilities
4. Review Action Items
5. Financial Report
- Status: Month, Quarter, Fiscal Year to Date
- Forecast: Upcoming revenue and expenses
- Donor thank you notes
- 990 and 199 Filing
- Bank and brokerage account
- Grant proposals
- Fundraising strategy brainstorm
- Board fundraising commitments
6. Online Services
- Services: Email list hosting, Website hosting, Domain registrations, Colocation services
- Task Manager
- Online Community Forum
- New services
- Upgrades
- Recovery procedure
7. Research
- Overall: need to recruit volunteers/interns and prioritize projects
- OSPA
- School & Library
- Online oddities & atrocities museum
8. Outreach
- Website status
- Materials: Logo design, website design, business cards, letterhead, brochure, reply card, office sign
- Schwag: T-shirts, stickers, etc.
- Events
9. Action
- Action alert updates
- Legislative updates
10. Network
- Web and email list hosting excellent way to expand networking
- Networking brainstorm
- Application to NCAC
11. Media
- Media coverage
12. Office Space
- EFF
- LGBT Community Center
12. Legal
- Representation
- Terms of Service Policy
- Privacy Policy
- Event Liability
13. Human Resources
- Board, advisory board, and committee recruitment
- Volunteer recruitment (regular weekly project meetings)
- Intern recruitment
14. Vacation and travel schedules
15. Public Comment Period
16. Next meeting(s):
- 12 noon, Saturday, September 7, 2002
- 12 noon, Saturday, December 7, 2002
- 12 noon, Saturday, March 1, 2003
- 12 noon, Saturday, June 7, 2003
-end-
Board Meeting Minutes
1. Welcome
Roger Klorese, Biella Coleman, Will Doherty, and David Weekly attending.
2. Approve Agenda
Approved.
3. Board Responsibilities
Discussed role of board and need for fundraising and new board members.
4. Review Action Items
Results listed after each item in action item list above.
5. Financial Report
- Status: Month, Quarter, Fiscal Year to Date
OPG financial performance is better than planned as the
organization has a slight surplus of funds, rather than
the planned deficit for the current fiscal year to date.
CCCP is also in good financial shape with some cash in the bank.
Action Item: Will to change financial reporting so that
OPG, QueerNet, and General (Undesignated) classes are
combined into one and that reporting can be done on
Internet Services versus Research expenses.
- Forecast: Upcoming revenue and expenses
Current fiscal year likely to proceed better than planned.
Action Item: Will to prepare next fiscal year budget with
assistance from Board (added after Board meeting).
- Donor thank you notes
Sent special one to Bears of San Francisco for their significant donation.
Action Item: Roger and David W. to obtain donor email addresses
as discussed.
- 990 and 199 Filing
Accountant is working on last fiscal year's filings which are late but should be completed by June 15.
- Bank and brokerage account
Doing reasonably well.
- Grant proposals
Volunteer Dave may be willing to do some grant proposals.
- Fundraising strategy brainstorm
Board discussed whether we should target potential donors based on OPG clients vs. QueerNet clients and those volunteering on Internet services vs. other potential contributors.
David W. reported that the LAN Party is still in need of a venue and he is willing to have the proceeds split half-and-half assuming OPG volunteers make a contribution. He agreed to list both organizations on publicity for the event.
- Board fundraising commitments
Press release about Bears contribution with their permission.
Tried to figure out major donors who would host a major donor
fundraising event for OPG.
Action Item: Roger and Will to meet to brainstorm on major donor strategy.
Action Item: Will to investigate recurring donation capability.
6. Online Services
- Services: Email list hosting, Website hosting, Domain registrations, Colocation services
Quite a few new email lists and websites hosted by OPG/QueerNet.
Some new colo boxes at CCCP too for a total of 18 servers colocated there plus 3 colocated by QueerNet.
OPG web programmer intern Cat is putting forms in place for
most common task requests.
- Task Manager
Start by notifying clients of when task accepted and when task completed.
Automated task execution
- Online Community Forum
Glubs.org, phpbb, and Zope under evaluation. New EFF volunteer may be willing to do Zope evaluation.
Action Item: Biella to check with volunteer Ronak if he will do phpbb evaluation.
Roger says biggest problem with Glubs is that is only one-third
there. He wants an open interface to mailing list managers in Glubs.
Action Item: Roger to create dev.onlinepolicy.net virtual machine so we can use it as a staging area.
Action Item: Roger to check out copy of Majordomo2 onto dev.onlinepolicy.net
- New services
Discussed how to make event scheduling and rsvp utilities
to all website hosters at OPG/QueerNet.
Action Item: Roger to add central script repository on
webs.onlinepolicy.net
- Upgrades
Roger changing over website configuration onto webs.onlinepolicy.net and getting remaining clients with mailboxes off castro.queernet.org and onto gopostal.onlinepolicy.net
- Recovery procedure
Could we set up a trickle feed between San Francisco and
Palo Alto facilities to recover? Possible disk space limitations
so may need to purchase additional equipment. For CCCP, only the website needs to be mirrored. Volunteer Dave may be able to look into equipment donations.
Action Item: Roger to figure out what needs to be backed up
for OPG/QueerNet and report that to Ilya.
Action Item: David W. to task Ilya with coming up with a
plan to manage network backups that takes network load management into account.
7. Research
- Overall: need to recruit volunteers/interns and prioritize projects
- OSPA
- School & Library
- Online oddities & atrocities museum
8. Outreach
- Website status
Content management system now on the OPG website. Need volunteers to
Action Item: Will to put radio button on client forms to indicate
if OK to list them as a client of OPG/QueerNet.
Action Item: Will to add item in Terms of Service and put
notification on form that you will be added to email list
for "administrators" if you request services.
Action Item: David W. to check with CCCP clients if OK
to list them as client of OPG/CCCP.
- Materials: Logo design, website design, business cards, letterhead, brochure, reply card, office sign
Action Item: Will to get graphic intern to do QueerNet and CCCP logos
plus QueerNet and CCCP inserts for the brochure, as well as office signs once logos are done.
Action Item: David W. to email Will with information on who at CCCP will review logo, brochure insert, and sign.
Action Item: Will to check on switching OPG phone number to Center office number if voicemail works and can be accessed from outside the office.
Action Item: Will to email PDF of brochure to Roger.
Action Item: Will to experiment with brochure design to
move name of organization down and increase size of
motto while decreasing size of contact info block.
- Schwag: T-shirts, stickers, etc.
Action Item: Will to investigate T-shirt designs.
Action Item: Roger to ask Bill about sales mechanism for OPG T-shirts.
Action Item: Roger and Will to do test market email to list-owners about T-shirts and stickers.
- Events
Already discussed the LAN Party and major donor events.
9. Action
- Action alert updates
CDC/USDA alert went out and was picked up by Working Assets.
Roger working on two more alerts.
- Legislative updates
CIPA for libraries ruled unconstitutional by federal appeals court, but will likely be appealed to US Supreme Court.
10. Network
- Web and email list hosting excellent way to expand networking
Action Item: Roger to set up email list of website-owners.
- Networking brainstorm
Will talked about Youth Free Expression Network and Biella mentioned Linux User's Groups and GRACENet.
Action Item: Biella to attend a BAIDO meeting.
Action Item: Biella and Will to schmooze about OPG at Ruckus Tech Tool Camp.
- Application to NCAC
11. Media
- Media coverage
12. Office Space
- EFF
Too many summer interns so we may have to shuttle some
interns to the LGBT Community Center
- LGBT Community Center
Had first volunteer meeting there and will continue regularly on
Monday evenings from 7-9pm.
Roger and Biella both have power strips and hubs for the Center
office. Biella has a shelving unit for the office.
12. Legal
- Representation
Wilson Sonsini agreed to do representation on a case-by-case
basis for OPG, starting with TOS and Privacy Policy.
- Terms of Service Policy
We have a draft policy that is the acting policy which should
be replaced asap with a vetted policy.
- Privacy Policy
We have a draft policy that is the acting policy which should
be replaced asap with a vetted policy.
- Event Liability
Worthy of further investigation.
David W. mentioned that the police are investigating a
break-in at ViaNet that occurred shortly after a CCCP
client mentioned that security was lax at ViaNet.
13. Human Resources
- Board, advisory board, and committee recruitment
Roger said OPG needs a couple of outside board members who are fundraising-capable and Will agreed.
The question came up about whether or not David should be a
board member.
Roger mentioned an issue about board diversity and whether
David W. would focus
on OPG needs as opposed to simply representing CCCP.
Will asked David W. if he would be able to act as a Board
member with an OPG hat on and David replied that he would.
Biella spoke in support of David based on his continued attendance
and technical know-how.
Then, Will moved to elect David as a member of the Board
which was seconded by Roger and approved unanimously.
Action Item: David to provide a photo and bio for use on the
OPG website.
- Volunteer recruitment
Regular weekly project meetings with lots of volunteers.
- Intern recruitment
Biella explained that there are three OPG interns for
the summer: two web programmers and one graphics intern.
14. Vacation and travel schedules
Biella to notify the board about her month-long trip to the Netherlands. She will be at Ruckus from June 28-30, then
in Toronto from July 2-6.
David W. may go to NYC around July 19-21.
Will will be at Ruckus from June 26-28 and will be at
a gathering from July 30 - August 3.
15. Public Comment Period
None of the public present.
16. Next meeting(s):
- 12 noon, Saturday, September 7, 2002 (possibly at SF LGBT Community Center)
- 12 noon, Saturday, December 7, 2002
- 12 noon, Saturday, March 1, 2003
- 12 noon, Saturday, June 7, 2003
-end-
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